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Regulatory Information

SB 272 Enterprise System Catalog

In 2015, the Legislature passed Senate Bill 272 (SB272) as part of the Public Records Act. (New Government Code 6270.5) SB 272 requires all local government agencies (except school districts) to create a catalog of enterprise systems that are used by the agency. For more information regarding SB 272.

Vendor/Product:Microsoft Excel
System Purpose:Track projects, cost estimates for projects, claims…
Data Category:Project cost estimates and tracking.
Custodian:Administration
Frequency of Collection:As Needed
Frequency of Update:As Needed
 
Vendor/Product:Intuit Quickbooks
System Purpose:Invoicing/Accounting
Data Category:Vendor names, invoices & payments received
Custodian:Accounting
Frequency of Collection:As Needed
Frequency of Update:As Needed
 
Vendor/Product:Tyler Incode
System Purpose:Utility Billing, Accounts Payable/Receivable, HR/Payroll, General Ledger, Fixed Assetts
Data Category:Customer contact information, Usage and billing information, employee information, general ledger information, fixed asset information, service requests.
Custodian:Administration
Frequency of Collection:Daily
Frequency of Update:Daily
 
Vendor/Product:Microsoft Outlook/365
System Purpose:Email Management
Data Category:E-mails, contacts and calendars. Tracking of District rental facilities.
Custodian:Administration
Frequency of Collection:As Needed
Frequency of Update:As Needed
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